You might notice that the Dates & Deadlines section of the purchase contract (section 3.1) has two separate lines for closing and possession. What is the difference? Why wouldn’t they be the same?
Closing is the completion of the transaction and the fulfillment of the purchase contract. Closing is the date the new owner has legal ownership of the property. We brokers refer to “Closing” (with a capital “C”) as both a date and as the official appointment at the title company in which the buyer or seller sign all of the final paperwork and funds are received. Closing these days can also be digital – in many cash transactions the buyer and/or sellers can e-sign documents or have wet signatures notarized and then originals are mailed to the title company prior to the Closing date.
Possession, on the other hand, is the date (and time) that the new owner can physically occupy or move into the property. Possession typically only applies to homes, not to single family lots (although there are always exceptions). Possession is always either the date of closing or some date after closing; it is never prior to Closing.
In many cases, closing and possession are the same date. Unless a specific possession time is identified in the Contract (like 5pm), possession is granted immediately upon full execution of all the title company’s documents by both parties and receipt of all of the closing funds. Keys are dispersed and the new buyers can head over to the house whenever they are ready.
Possession can also be some period after Closing – this can be days, weeks or even months after Closing. In that case, the seller has received the sale proceeds and has relinquished ownership of the property, but the buyers/new owners don’t take possession of the property until a later date. Below are a few of those scenarios of when Possession is after Closing:
The seller is moving into a new home and needs some time (usually a few days or a week or so) to pack up and physically move their belongings out and into the new property. This is a logistical move, as it is almost impossible to fully move an entire household from one house to the next in one day, without storing things somewhere else in the interim.
Simiarly, this also happens when the seller needs more time until they can move in their new property. The property they are purchasing may close sometime later due to the constraints of that transaction or conditions of that sale.
Sometimes the seller may want more time in the property for personal reasons, such as to enjoy the rest of the ski season or to entertain visiting family one last time. This is common in resort homes, such as fractional units or condo complexes that are rented routinely.
When there is a tenant renting the home and their lease ends some date after Closing. In that case the buyer/new owner assumes the lease (including security deposit, rent deposits, etc.) and then waits for the tenant to move out before taking possession.
Depending on how long the possession period is, the seller usually leases back the home (usually if it is more than 2 or 3 days after Closing). Part of my job is to work with the broker on the other side of the transaction to negotiate lease-back terms (rental rate, utilities, security deposit, etc.). In this case, both parties execute a written “rent back” agreement, which is formally called a Post-Occupancy Agreement.
There is a box in section 17 of the purchase contract to denote whether a Post Occupancy Agreement is necessary and thereby attached to the contract. The state of Colorado has a pre-written for form this – it is a simple lease agreement that spells out what the possession date is, how much the seller will pay to “rent” the home during that period (if any), who pays what utilities, what the security deposit is (if any) and other specifics.
When writing purchase contracts (offers), I will put a deadline in which the agreement needs to be agreed to and executed by all parties to ensure that it is completed in a reasonable time frame.
It is important to note that the Colorado Post Occupancy Agreement is for less than 60 days. Any period longer than that should be addressed in a formal lease.